ST. LOUIS BOARD OF EDUCATION POLICY
BUSINESS & NON-INSTRUCTIONAL OPERATIONS
ACCOUNTS
Audit of Physical Inventory

There shall be prepared annually, and presented to the superintendent, a report of an inventory of all equipment, materials, and warehouse stock on hand, together with a statement of such other information as may be required to obtain a comprehensive accounting of all assets.

Records of textbooks, library books, furnishing, music equipment, audio-visual equipment, office machines, and other such moveable equipment shall be maintained by the operating department/school/division utilizing such material.

These records shall be accumulated by the department head and/or principal for presentation to the fiscal control office at the time designated by the fiscal control office, with any excesses clearly identified.

The using department/school/division must insure that the fiscal control office is promptly informed of incidents involving the loss or damage to capital assets, equipment, or significant amounts of material and supplies that are entrusted to its care.

Policy adopted: June 26, 1990

Revised: February 9, 1999